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Meetings

Prestwick Commons Homeowner Association

Minutes from Semi-Annual Association Meeting, May 28th, 2009

Prestwick Commons Homeowner Association

Semi-Annual Association Meeting

Thursday, May 28, 2009

 

Time:

7:00 P.M. 9:00 P.M.

Place:

Oak Creek Elementary

1256 Westwood Drive

Lewis Center, Ohio 43035

Missed the meeting?

Details to follow soon!

We would like to invite all homeowners to come out and attend the Semi-Annual Association Meeting so you can meet your new trustees, ask any questions regarding the association, and communicate

any concerns.

 

 

 

Westwood Drive
x
Orange Rd
N

Meeting called to order at approximately 7:10 p.m.

 

Background/update on separation of PSAM: Jonathon Howard.

 

Financials: Jonathon Howard.  Financial Overview will be added to minutes/web site.

 

Jonathon noted that letters went out to all homeowners with overdue balances to work out settlements.  He received about half with responses.  Next step, has contacted attorney and will be submitting all overdue balances for liens.

 

How many homeowners? Approx. 15 to 20

 

Doubtful accounts?  Assuming some homeowners will not pay – made notation on financials.

 

Discussion w/ Home Owners in Attendance (notes):

 

Meet more often? - more frequent meetings?

 

Communications Ideas

Monthly or Quarterly Newsletter

Welcome Packets

Responsible to rules… type out rules and get to all homeowners…

Friendly Reminders

Note restrictions – trailers, garbage cans, lawns

Collect email addresses – spread the word

Add to information on welcome – don’t park on street….

Community Clean-ups/ Litter pick-up – T-Shirts

Help with elderly or others that need help in the development

Activity sign for front of development – for reminders and community updates

Ideas for future community involvement/participation

Community get together

Easter Egg hunts

Chili cook-off

Softball team

Soccer team

Hockey team

Kick ball team

Boy Scout Troup

Girl Scout Troup

 

Use of Dues

Use funds to clean up community first before special improvements.

Focus on foreclosed homes – maintain

 

Complaints

If people have to attach names… people won’t complain

Letters are addressed to the actual owner of the Home.

Issue over the last month….

Cars parked on both sides of the street

 

Financials

Who is handling money and financial records - Jonathon

How many people to sign check – currently one

Authority to sign checks – Jonathon

Does HOA have a Fidelity bond against theft - yes

More than one person as a safety issue….  Less than $500/$1000 dollars, only one signature is needed – over a certain amount

One signature… silly of us even though we are small… funds were embezzled the last place resident lived…

 

Records

PSAM records 6-7 years – 1 ½ boxes and records… what they gave us is what we have

Approvals and denials… letters that have been written… Jonathon put together folders…

 

Deeds/Restrictions

Can we ask for a copy of the sign-off page from Title company

 

Misc

Shed/Sign.. not sure what is inside it

No one has key

Could be possible water shutoff for development – City of Columbus

Web site – who is doing – Bruce w/ Oak Creek

Speeding in development

Can we get data that was collected from trailer city had parked in development last year

Maybe get a few more speed limit signs and stop signs at every intersection

Homewood and MI set aside for a west bound left turn into the development – was supposed to be on plot

 

Special meeting to change bylaws – 30 days in advance…

 

Emergency Fence (Barley Loft Drive)

Vehicles illegal going around the fence…

Paint/fix fence

 

Commercial Development – Bordering Subdivision

Tahoma to the mall – issue?

No more information recently… property owned by the church

Dead end of Barley Loft

Tree line… cut trees down

EPA issuing final notification… move wetlands

Already have cut have the trees down

Cut all trees with house – put in parking lot – all woods will be gone

Hotel/Office Building/24 Hour stores and retail establishments – plans are intact…

Join together to fight… effects the entire community…

Home Owners association – Attorney

Have attorney to begin looking into

Copy of original plans…

Watershed/Streams/EPA – 30 days to contest is almost expired

Have HOA attorney to start checking into

Jonathon noted that development attorney specializes in real estate law

50 feet from every house back there… no buffer from our residents…

Cut out parking spaces…

Attorney for builder – saying anything they want

HOMEWOOD and MI told homeowners that woods would stay – premium lots….

Talk to the builders…

 

Other ideas

Contact the Dispatch and other media…

Community awareness – petition walking…

Channel 6 – camera guy – Vanessa and Danny

Contact Cabot Rea (Eric)

Get the City Council to make a decision to change the zoning…. To not allow them to build that close.

traffic – security

Offer $20,000 to NP Limited to purchase land that borders neighborhood…

 

Landscaping

Common area on Windy Creek – place on windy creek

In between to houses – just south of Hornsby…

Pine tree at the entrance of the neighborhood.

 

Orange Township

Bike paths to our subdivision – close (Orange Township)

 

Elections:

Jonathon and Eric both agreed to serve another year in current trustee positions.

 

Anthony Brown was elected 3rd trustee and will probably serve as President.

 

Homeowners agreed that more individuals need to be involved.  3 non-voting officers were elected:

 

Wendy Tarach – Communications Committee Chair

Jeff Hafner – Design Review Committee Chair

Danny Schuerman – Neighborhood Agent Chair (maybe rename?)

 

Each chair will be responsible for recruiting members to their committees.

 

Note: Will a trustee need to sit on each committee?

 

Design Review Question:

Homeowners that have creek in the back of the house – what needs to be reviewed by committee with regards to changes made by homeowner – what can a homeowner do?

 

Can homeowners install sheds?  Yes, then Committee needs to come up with specifications for sheds.

 

Association Meeting Adjourned approx. at 9:15 p.m.