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Prestwick Commons Homeowner Association
Minutes from Semi-Annual Association Meeting, May 28th, 2009
Prestwick Commons Homeowner Association
Semi-Annual Association Meeting
Thursday, May 28, 2009
Time:
7:00 P.M. 9:00 P.M.
Place:
Oak Creek Elementary
1256 Westwood Drive
Lewis Center, Ohio 43035
Missed the meeting?
Details to follow soon! 
We would like to invite all homeowners to come out and attend the Semi-Annual Association Meeting so you can meet your new trustees, ask any questions regarding the association, and communicate
any concerns.
Meeting called to order at approximately 7:10 p.m.
Background/update on separation of PSAM: Jonathon Howard.
Financials: Jonathon Howard. Financial Overview will be added to minutes/web site.
Jonathon noted that letters went out to all homeowners with overdue balances to work out settlements. He received about half with responses. Next step, has contacted attorney and will be submitting all overdue balances for liens.
How many homeowners? Approx. 15 to 20
Doubtful accounts? Assuming some homeowners will not pay – made notation on financials.
Discussion w/ Home Owners in Attendance (notes):
Meet more often? - more frequent meetings?
Communications Ideas
Monthly or Quarterly Newsletter
Welcome Packets
Responsible to rules… type out rules and get to all homeowners…
Friendly Reminders
Note restrictions – trailers, garbage cans, lawns
Collect email addresses – spread the word
Add to information on welcome – don’t park on street….
Community Clean-ups/ Litter pick-up – T-Shirts
Help with elderly or others that need help in the development
Activity sign for front of development – for reminders and community updates
Ideas for future community involvement/participation
Community get together
Easter Egg hunts
Chili cook-off
Softball team
Soccer team
Hockey team
Kick ball team
Boy Scout Troup
Girl Scout Troup
Use of Dues
Use funds to clean up community first before special improvements.
Focus on foreclosed homes – maintain
Complaints
If people have to attach names… people won’t complain
Letters are addressed to the actual owner of the Home.
Issue over the last month….
Cars parked on both sides of the street
Financials
Who is handling money and financial records - Jonathon
How many people to sign check – currently one
Authority to sign checks – Jonathon
Does HOA have a Fidelity bond against theft - yes
More than one person as a safety issue…. Less than $500/$1000 dollars, only one signature is needed – over a certain amount
One signature… silly of us even though we are small… funds were embezzled the last place resident lived…
Records
PSAM records 6-7 years – 1 ½ boxes and records… what they gave us is what we have
Approvals and denials… letters that have been written… Jonathon put together folders…
Deeds/Restrictions
Can we ask for a copy of the sign-off page from Title company
Misc
Shed/Sign.. not sure what is inside it
No one has key
Could be possible water shutoff for development – City of Columbus
Web site – who is doing – Bruce w/ Oak Creek
Speeding in development
Can we get data that was collected from trailer city had parked in development last year
Maybe get a few more speed limit signs and stop signs at every intersection
Homewood and MI set aside for a west bound left turn into the development – was supposed to be on plot
Special meeting to change bylaws – 30 days in advance…
Emergency Fence (Barley Loft Drive)
Vehicles illegal going around the fence…
Paint/fix fence
Commercial Development – Bordering Subdivision
Tahoma to the mall – issue?
No more information recently… property owned by the church
Dead end of Barley Loft
Tree line… cut trees down
EPA issuing final notification… move wetlands
Already have cut have the trees down
Cut all trees with house – put in parking lot – all woods will be gone
Hotel/Office Building/24 Hour stores and retail establishments – plans are intact…
Join together to fight… effects the entire community…
Home Owners association – Attorney
Have attorney to begin looking into
Copy of original plans…
Watershed/Streams/EPA – 30 days to contest is almost expired
Have HOA attorney to start checking into
Jonathon noted that development attorney specializes in real estate law
50 feet from every house back there… no buffer from our residents…
Cut out parking spaces…
Attorney for builder – saying anything they want
HOMEWOOD and MI told homeowners that woods would stay – premium lots….
Talk to the builders…
Other ideas
Contact the Dispatch and other media…
Community awareness – petition walking…
Channel 6 – camera guy – Vanessa and Danny
Contact Cabot Rea (Eric)
Get the City Council to make a decision to change the zoning…. To not allow them to build that close.
traffic – security
Offer $20,000 to NP Limited to purchase land that borders neighborhood…
Landscaping
Common area on Windy Creek – place on windy creek
In between to houses – just south of Hornsby…
Pine tree at the entrance of the neighborhood.
Orange Township
Bike paths to our subdivision – close (Orange Township)
Elections:
Jonathon and Eric both agreed to serve another year in current trustee positions.
Anthony Brown was elected 3rd trustee and will probably serve as President.
Homeowners agreed that more individuals need to be involved. 3 non-voting officers were elected:
Wendy Tarach – Communications Committee Chair
Jeff Hafner – Design Review Committee Chair
Danny Schuerman – Neighborhood Agent Chair (maybe rename?)
Each chair will be responsible for recruiting members to their committees.
Note: Will a trustee need to sit on each committee?
Design Review Question:
Homeowners that have creek in the back of the house – what needs to be reviewed by committee with regards to changes made by homeowner – what can a homeowner do?
Can homeowners install sheds? Yes, then Committee needs to come up with specifications for sheds.
Association Meeting Adjourned approx. at 9:15 p.m.