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Prestwick Commons Homeowner Association
Minutes from Annual Association Meeting, April 29th, 2010
Prestwick Commons Homeowner Association
Annual Association Meeting
Thursday, April 29, 2010
Time:
7:00 P.M. - 9:00 P.M.
Place:
Oak Creek Elementary
1256 Westwood Drive
Lewis Center, Ohio 43035
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Minutes of meeting below... 
We would like to invite all homeowners to come out and attend the Semi-Annual Association Meeting so you can meet your new trustees, ask any questions regarding the association, and communicate
any concerns.
FREE PIZZA
No Children, Please
Annual Meeting 4/29/10
Attendance: 20 residents
Romeo’s Pizza served
Meeting called to order 7:15 p.m.
Introduction of trustees
Nomination of new trustees
- Maintain current trustees
Treasurer’s report
- Discussion of budget
- Additions:
- Security co. hired to patrol (original 10x/week)
- Positive feedback
- Officer report provided
- Park incidents reported (graffiti), garage doors left open
- Resident has noticed children on roof of shelter at park
- Resident mentioned air conditioner theft attempt
- Reduced to 5x/week – to reduce/control costs
- Enforcing curfew
- Events (Halloween hot chocolate/hot dogs, Easter egg hunt, neighborhood clean-up)
- Fence on Barley Loft
- Snow plowing (continue next Winter)
- 2 vendors for landscaping
- As to not have “all eggs in one basket”
- Park landscaping/snow plowing work as an on-call schedule, to reduce/control costs
- Remodeling entrance – contract with TruGreen, new sign and landscaping, including lights
- Newsletter
- E-newsletter to begin after August edition (August = last paper newsletter)
- Sponsors/ads to compensate costs
Q&A
- Storage sheds – restrictions with by-laws
- Real-estate attorney discussion
- MI did not provide language in contract for Trustees to amend Deed Restrictions
- In order for Trustees to amend Deed Restrictions, must pass via super-majority vote (67% of residents)
- Further voting of super-majority would be needed on each Deed Restriction change
- Can vote by mail
- Variance would need to be granted to override Deed Restrictions; pass with majority vote of design review board
- Neighbors would also possibly need to approve – as a consideration of any Variance
- Standards would be set (size, material, color, etc.)
- Resident (1) feels all residents would pass approval for sheds
- Multiple cars parking on street
- No parking on one side of street (48 hr. period)
- Possible petition
- Street trees are being planted
- Contact Terina Howard for more info.
- Some will be done in Spring, some in Fall
- Some requests will not be granted because of area/location of other surrounding impediments (i.e. light post, mailbox, existing tree)
- Trees already planted can be removed if wanted
- Can call and refuse tree; can call back in Fall if change mind
- Association’s extra funds from prior years had to be spent
- Funds were used for numerous repairs throughout the year and to finance new entrance project
- Raising of the dues ($60 to $75/lot) – cover plowing, repairs
- Build reasonable reserve back up, not in excess as in previous years
- Dues voted on annually by board – goal is to maintain reserve of a minimum of $2,500
- 99% sure we can maintain current dues
- Were originally $100/yr.
- Liens are being issued to those not paying dues
Will be filing additional liens this Summer
If foreclosure, we will not get money, it will be written off
- 306 houses/lots reported; has changed to 304 (Jonathan counted) – 306 believe to be original plan submitted by MI when By-Laws were drawn up
- Foreclosed homes – keeping up with properties; enforce maintenance
- Association has authority to mow lawn, etc.
- Let association know if live next to foreclosed home
- Have built funds into dues to cover maintenance
- Homeowner is billed for any services provided
- We have put out red “tags” – violation letters
- Mailboxes should conform to other “like” mailboxes in neighborhood
- There has been one application for a new mailbox
- Sign to remind residents to water new street trees
- We have been in touch w/developer & our lawyer concerning land outside of Prestwick Commons
- Stay in constant contact with NP Limited
- Willing to work with us to keep tree line
- Original Intention of City of Columbus was to connect Gemini to Tabernash
- LP Limited does not intend to connect; rather make loop as access road to commercial facilities
- Will maintain one entrance only
- Trying to get people involved with Association (Gardening Club, etc.)
- Asking for ideas for neighborhood events
Meeting dismissed at 8:30 p.m.
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